Screen Folders

Organizing screens in Smartsign using folders can greatly simplify content distribution, reduce administrative overhead, and maintain clear access rights. Think of folders like folders on your computer — they help group things together in a logical way. In this case, you're grouping screens.

By planning folder structures that align with your real-world setup — like offices, departments, or regions — you can make the system work with you, not against you. Each new screen added to a folder can automatically inherit the right settings (like layout, time zone, or playlists), and folder-level user permissions reduce repetitive manual work.

Why Use Screen Folders?

With a smart screen folder structure in Smartsign, you can

• Publish content faster and more accurately.
• Avoid repetitive setup for new screens.
• Keep permissions clean and secure.
• Stay flexible as your signage needs evolve.

It’s a strategy that balances efficiency with growth — making your digital signage easy to manage now and in the future.

Key Features

• Easier Content Distribution
  When screens are grouped in folders, you can publish content to multiple screens at once instead of managing each one individually.

  Example:
  Put all Stockholm office screens in a folder named Stockholm. Publish content once to the folder, and it shows up on all the screens inside it.

• Inherit Settings Automatically
  Screens inside a folder use the folder’s settings unless you choose otherwise. This saves time and keeps things consistent.

  Example:
  Create a folder for Retail Stores with business hours and a layout. When a new screen is added to the folder, it will automatically follow those rules.

• Clear Access Control
  You can assign users to specific folders so they only see and manage what’s relevant to them.

  Example:
  The Corporate Communications team in Sweden gets access to the Sweden folder, which includes all screens and sub-folders. The Stockholm team only has access to the Stockholm folder.

  This setup avoids overlap and confusion — each team works only within their own area.

• Flexible Folder Setup
  Keeping your folder structure flexible makes it easier to adapt as needs change, screens move, or new locations or teams are added. You don’t need to rebuild everything — just rearrange as needed.

  Example:
  If a screen is moved from Stockholm to Borlänge, just move it to the new folder. It will now follow the settings and content of Borlänge.